Rosenverse
AI in Real Life: Using LLMs to Turbocharge Microsoft Learn

Log in or create a free Rosenverse account to watch this video.

Log in Create free account

100s of community videos are available to free members. Conference talks are generally available to Gold members.

AI in Real Life: Using LLMs to Turbocharge Microsoft Learn

Thursday, February 13, 2025 • Rosenfeld Community
Share the love for this talk
AI in Real Life: Using LLMs to Turbocharge Microsoft Learn
Speakers: Sarah Barrett
Link:

Summary

Enthusiasm for AI tools, especially large language models like ChatGPT, is everywhere, but what does it actually look like to deliver large-scale user-facing experiences using these tools in a production environment? Clearly they're powerful, but what do they need to make them work reliably and at scale? In this session, Sarah provides a perspective on some of the information architecture and user experience infrastructure organizations need to effectively leverage AI. She also shares three AI experiences currently live on Microsoft Learn:
  • An interactive assistant that helps users post high-quality questions to a community forum
  • A tool that dynamically creates learning plans based on goals the user shares
  • A training assistant that clarifies, defines, and guides learners while they study
Through lessons learned from shipping these experiences over the last two years, UXers, IAs, and PMs will come away with a better sense of what they might need to make these hyped-up technologies work in real life.

Key Insights

  • •

    Most AI applications no longer require building foundation models from scratch; the focus is now on application development and integration.

  • •

    Single, all-purpose chatbots (everything chatbots) are insufficient because they handle high ambiguity and diverse, often complex tasks poorly.

  • •

    Sarah introduces the ambiguity footprint as a framework to measure AI application complexity and risks across several axes such as task complexity, context, interface, prompt openness, and sensitivity.

  • •

    AI features that support simple, complimentary user tasks, rather than critical or complex ones, are easier and safer to build and scale.

  • •

    Visible AI interfaces, like chatbots, set clearer user expectations but introduce more ambiguity and management overhead compared to invisible AI (e.g., keyboard optimizations).

  • •

    Prompt engineering plays a crucial role in defining the boundaries of AI output, from very open-ended to highly restricted scopes.

  • •

    Retrieval Augmented Generation (RAG) helps manage up-to-date context by dynamically querying relevant data chunks rather than using static corpus.

  • •

    Evaluating AI outputs rigorously is essential but often underprioritized; without clear quality metrics, teams end up relying on subjective or anecdotal assessments.

  • •

    Data ethics and distributed AI implementations can create blind spots, limiting feedback loops necessary for continuous AI model improvement.

  • •

    Incrementally building AI applications with smaller ambiguity footprints helps organizations develop expertise and controls before tackling more complex, open-ended AI products.

Notable Quotes

"You’re not doing IA, but you’re always doing it."

"An everything chat bot is almost certainly not how you’re going to build it; realistically you’re building three apps in a trench coat."

"AI is ambiguous at best because we’re fully in the realm of probabilistic rather than deterministic programming."

"The more complex the task, the less likely it is to be successful with current AI."

"A task where AI adds a little something is honestly easier to get right than one where it’s absolutely critical."

"Visible AI interfaces introduce another place where you can add ambiguity."

"Retrieval Augmented Generation lets you supply specific relevant information to the model dynamically rather than everything at once."

"Evaluation might be the most important part of your entire development effort and is often the hardest to do well."

"You can’t just eyeball results and call it good; AI applications are expensive and complex and require systematic evaluation."

"Never build or buy an everything chat bot again; start with less ambiguous, targeted AI experiences."

Ask the Rosenbot
Bud Caddell
Theme 2 Intro
2021 • DesignOps Summit 2021
Gold
Bilan Hashi
The Tension Between Story Collecting and Story Telling in Research
2021 • Advancing Research 2021
Gold
Scott Stephens
The Next Generation in DesignOps Toolsets
2022 • DesignOps Community
Margot Bloomstein
Fostering Trust in Your Brand and Beyond
2020 • Enterprise Community
Craig Brookes
"Just Make it Look Good" and Other Ways We're Misunderstood
2021 • Design at Scale 2021
Gold
Russ Unger
Getting Out from Under Everyone: How to Escape the Paralysis of Getting Started
2016 • Enterprise UX 2016
Gold
Mac Smith
Measuring Up: Using Product Research for Organizational Impact
2021 • Advancing Research 2021
Gold
Jon Fukuda
Theme 3 Intro
2024 • DesignOps Summit 2024
Gold
Sean McKay
Architecting Organizational Understanding
2026 • Shift UX 2026
Conference
Uday Gajendar
Making the Invisible Visible: The most critical deliverable isn't always the design
2026 • Rosenfeld Community
Janelle Estes
UX Research Trends
2021 • Advancing Research Community
Ned Dwyer
The Future of DesignOps is Tool Consolidation
2024 • DesignOps Summit 2024
Gold
Greg Petroff
Everything is About to Change: Software as Material
2016 • Enterprise UX 2016
Gold
Jorge Arango
Scale Smart: AI-Powered Content Organization Strategies
2024 • DesignOps Summit 2024
Gold
Kyria Stephens
Power to Heal: Civic Design in the Aftermath of Tragedy
2022 • Civic Design 2022
Gold
Rich Mironov
How Can Product Managers and UXers Help Each Other (and Why are Product Folks so Annoying Sometimes)?
2022 • Design in Product 2022
Gold

More Videos

Susan Simon-Daniels

"My job was to find out why. Why was he frowning? Why was he sighing?"

Susan Simon-Daniels

War Stories LIVE! Susan Simon-Daniels

March 30, 2020

Sharon Bautista

"Browsers are considered absolutely critical to business given organizations' reliance on web apps and software that's easy to update."

Sharon Bautista

Time to Make the Donuts: How User Research Helped Bridge Disparate Teams

January 8, 2024

David Cronin

"We treat the design system like a software product with a backlog, QA, and a product owner prioritizing feature requests."

David Cronin Uday Gajendar Peter Morville Kendra Shimmell

Discussion

May 13, 2015

Jemma Ahmed

"Research is at a critical moment as relational dynamics between participants, organizations, and researchers shift from linear to plural and relational."

Jemma Ahmed Megan Blocker Eduardo Ortiz

Redefining the research toolkit: Expanding methodologies for a changing world

March 12, 2025

George Hinchliffe

"We organized UI components hierarchically so designers focus on solving user needs rather than building basic elements."

George Hinchliffe Joy Liu

Delivering Amazing Experiences

June 10, 2021

Stefanie Owens

"Designers can help cross-functional teams learn and grow together through building shared understanding and common language."

Stefanie Owens

Optimizing for Outcomes: Transformation Design in Systems at Scale

December 4, 2024

Steve Baty

"Cross-training helps teams feel more capable and less afraid of losing their jobs during transitions, creating less resistance to change."

Steve Baty Richard Dalton Maria Giudice Harry Max

Discussion

June 9, 2016

Ryan Matthew

"AI-generated components maintain end-to-end system quality while developers focus on functionality."

Ryan Matthew Alex Kurchev

Bridging Design and Code: AI-Powered Design System Integration

September 11, 2025

Laura Weiss

"You can’t calm the other person until you’re calm yourself."

Laura Weiss

Turn Down the Heat: 3 Ways to Handle Conflict in the Moment

November 20, 2024