Opening Keynote: Process and Ambiguity
Summary
Operations teams obsess about making the complex simple. We love smart defaults, systems, and process and are always looking for ways to help teams work better. As we focus on common operational deliverables, it’s easy to underinvest in the messy human challenges that are impossible to avoid as we scale user experience practices and teams. How might we be consistent and rigorous, while still leaving room for flexibility and divergent thinking? How might we be impact focused, while also accepting that not everything of value can be measured? How might we embrace process and ambiguity? This talk will explore the daunting task of showing up as efficient operational machines while also leaning into the creative, unpredictable, and human realities of our roles, and why it’s important for us to be able to do both.
Key Insights
-
•
Strong process orientation can limit effectiveness if it suppresses ambiguity and grassroots initiative.
-
•
Eleanor Ostrom’s IAD framework helps identify when to apply process and when to enable self-management in teams.
-
•
Distributed UX teams naturally create culture through individual contributor-led rituals without centralized control.
-
•
Tooling complexity in large teams calls for operational intervention to reduce anxiety and inefficiency.
-
•
Qualitative metrics such as user sentiment are essential for understanding operational impact beyond standard KPIs.
-
•
Operational teams should adopt a service mindset, positioning themselves close to the people they support.
-
•
Creating and communicating operating principles helps manage expectations and emotional reactions during change.
-
•
Over-investing in process risks stifling innovation and the energy of a vibrant, creative team.
-
•
Decentralized activities can be resilient but also risk inconsistency and uneven participation.
-
•
Balancing control and ambiguity leads to more humane, adaptable, and effective UX operations.
Notable Quotes
"If given a choice in my career and my personal life, I will choose process over ambiguity every single time."
"Tech industry’s feelings about process can create real problems for UX teams when it makes it hard to create systems."
"Garrett Hardin’s tragedy of the commons theory says ownership and regulation are needed to save ambiguous resources."
"Eleanor Ostrom showed that communities can often manage commons better than governments or organizations."
"Ostrom’s IAD framework guides us through complexity by helping us assess risks of not intervening."
"Many culture-building moments at Shopify happen because individual contributors see opportunity and take action."
"Telling someone to stop using one tool and learn another can challenge their confidence and make them worry about status."
"We measure qualitative sentiment alongside quantitative metrics to design how we support the team."
"Operational success cannot always be quantified through numbers; people are messy and complicated."
"A core goal of public policy should be to facilitate the development of institutions that bring out the best in humans."
Or choose a question:
More Videos
"Producers create a care plan for every project — they’re far more than project managers."
Natalia RadywylCo-Designing New Power in Australia's Public Sector
November 16, 2022
"We put product managers at the center to map what they see, say, do, and also think and feel based on our collective experiences."
Aditi Ruiz Christian Crumlish Farid SabitovPulse Check: Empathy Mapping Your Product Manager, Pt. 2
December 6, 2022
"There is no singular solution in systems thinking; there are multiple types of interventions."
Sheryl CababaLiving in the Clouds: Adopting a Systems Thinking Mindset
June 6, 2023
"We have to use the right methods and frameworks because design controls the world, and it must represent our ideals."
Alba VillamilStereotyped by Design: Pitfalls in Cross-Cultural User Research
March 30, 2020
"I didn’t invest enough in slow and steady relationship building early on, and that led to major shifts."
Scott Jensen Sarah Delaney Carmen LiuShort Take #2: UX/Product Lessons from Your Industry Peers
December 6, 2022
"We all walked away better for it."
Randolph Duke IIWar Stories LIVE! Randy Duke II
March 30, 2020
"You need to be laser-focused as ops people—we get asked to do too many things otherwise."
Briana Thomas Christina RodriguezWhen Design Ops Comes in H.O.T. : A Tale of a Transformed Design Org
September 30, 2021
"The head is where we are logical and rational and ask why do we need to include inclusion in Design Ops."
Saara Kamppari-MillerTheme Three Intro
September 9, 2022
"People with disabilities often pay more to buy from stores they trust are accessible and where they feel confident."
Sam ProulxOnline Shopping: Designing an Accessible Experience
October 3, 2023
