Aligning Teams with Choreography
Summary
External agencies augment internal enterprise teams by providing fresh perspectives and adding energy. However, often the agency's capability is not being utilized to its full potential due to poor engagement strategy. In this talk, Séamus highlights obstacles to "inter-team" integration and presents tactics to prevent engagement issues and empower teams to work better together. We can achieve successful inter-team alignment with choreography, but it involves learning new routines, moving to the same beat, and not stepping on each other's toes. Séamus based this talk on real client stories from running an agency for 12 years.
Key Insights
-
•
Unprepared internal teams often react with skepticism or resistance when external agencies arrive, underlining the need for proper internal onboarding.
-
•
Agencies frequently operate with only a partial view of the client's organizational complexity, which hampers effective collaboration.
-
•
Scope creep and unclear roles arise frequently when the nature of agency engagement is not precisely communicated upfront.
-
•
The 'dancing monkey' culture describes an unhealthy dynamic where agencies are expected to perform theatrically without sufficient internal support.
-
•
Choreography concepts—space, time, people, routine—can be adapted as a framework to coordinate and align cross-functional teams.
-
•
The Team Alignment Canvas is a practical tool to clarify project zoom level, timelines, roles, and collaboration routines early in the process.
-
•
A 'first rehearsal' informal meeting before the official kickoff helps teams build rapport, share working styles, and set foundations for trust.
-
•
More time should be allocated to external teams for discovery and sensemaking, ideally at least one to two sprints.
-
•
Champions on the client side act as ideal 'choreographers' to bridge agency and internal teams and maintain positive dynamics.
-
•
Effective onboarding and alignment require ongoing proactive communication beyond just the project start to support continuous collaboration.
Notable Quotes
"No two teams are the same, and no two individuals are the same—every team has unique relationships and dynamics."
"Sometimes the internal team looks at us like, oh my God, not again—external agency—it’s this perpetual doom cycle."
"As externals, we're only getting a snapshot of the client’s organizational landscape, missing the bigger picture."
"If roles and responsibilities aren’t clear, scope starts to grow legs and we end up on rabbit holes that dilute the original project."
"Dancing monkey culture is where agencies are expected to perform with confidence and charisma but often lack internal support."
"Choreography is the art of designing sequences of movements—this is so close to what we do on a day-to-day basis with people."
"Space is about the level of zoom—whether we’re looking at a UI, a product, or the whole business delivery."
"Time is often not discussed but is critical—deadlines, epics, sprints, and roadmap clarity are essential for both sides."
"Routine shapes how we collaborate—different teams have their own habits and we need to learn to dance together differently."
"The internal champion is the ideal choreographer who builds trust, invests in onboarding and bridges the agency and the client teams."
Or choose a question:
More Videos
"Power is more than authority; it involves influence, privilege, and communication styles that shape dynamics."
Samuel MartinCo-Design vs Faux-Design: Navigating the Complexities of Sharing Power in Co-Design
March 27, 2026
"I’m excited about scaling our research work with better ops support and building tools to share knowledge more efficiently."
Kayla Farrell Chelsey Glasson Sean Fitzell Jared LeClercWhat It's Like To Be a User Researcher at Compass
March 12, 2021
"We never compromise on the business goals, but how we achieve them can be flexible and pragmatic."
Lada Gorlenko Sharbani Dhar Sébastien Malo Rob Mitzel Ivana Ng Michal Anne RogondinoTheme 1: Discussion
January 8, 2024
"I message participants regularly during studies to reduce no-shows and troubleshoot any issues immediately."
Lily Aduana Savannah Hobbs Brittany Rutherford5 Reasons to Bring Your Recruiting in-House (and How To Do It)
March 12, 2021
"Research ops is definitely a role that handles managing the knowledge repository and taxonomy governance."
Tony TurnerCapturing Deep Insights
September 30, 2021
"It’s not about speed or efficiency only—it’s about respect for the research participants."
Marjorie Stainback Molly Fargotstein Stephanie MarshWhat Research Ops Professionals Have Learned from COVID-19
July 16, 2020
"Building respect is the foundation to get insights that truly help us deliver to our customers' needs."
Theresa MarwahHow Atlassian is Operationalizing Respect in Research
February 27, 2020
"Code of conduct is not window dressing; it’s a front door to a process that supports your safety and comfort."
Louis RosenfeldWelcome / Housekeeping
June 7, 2023
"Helen will bridge AI/ML towards engaging with data scientists to augment humanity with complex data."
Uday GajendarTheme Four Intro
June 6, 2023
