The DesignOps Starter Kit
Summary
Starting DesignOps at an org feels exciting and daunting at the same time. People who’ve given you the green light are as excited as you - so there’s a bit of pressure to make this work well! In this talk, Michelle will provide a “starter kit” of 10 tips for beginning a DesignOps program—the 10 foundational things she's learned from establishing DesignOps at her org. Michelle includes how to prepare the program, manage expectations, ensure your success, and keep things sustainable for the long term.
Key Insights
-
•
Centralizing design ops responsibilities can alleviate decision fatigue among design managers and increase focus on operational initiatives.
-
•
Explicitly defining who makes decisions and who provides feedback prevents unclear expectations and supports smoother project execution.
-
•
Communicating design ops work frequently and across varied formats builds understanding and trust in an often ambiguous practice.
-
•
Starting with small pilots before scaling allows room for iteration and reduces risk when introducing new processes org-wide.
-
•
Maintaining a public and collaboratively editable backlog helps manage expectations, prioritize effectively, and capture emergent ideas.
-
•
Creating reusable templates and frameworks accelerates workflows and standardizes communication of complex operational concepts.
-
•
Regular one-on-one meetings with key stakeholders foster open communication lines critical for driving horizontal change.
-
•
Balancing urgent ad hoc work with longer-term goals requires careful prioritization techniques like story pointing and breaking tasks down.
-
•
Design ops responsibilities typically cover horizontal initiatives affecting multiple teams, while design managers handle team-specific operations.
-
•
Celebrating team wins strengthens relationships and encourages adoption of new processes during times of frequent organizational change.
Notable Quotes
"Everyone was doing a little bit of design ops here and there, which created a lot of gray area around decision making."
"Organic decision making doesn’t always work for high stakes efforts because design ops initiatives are often horizontal and require alignment."
"Communicate as much as possible and in different formats, because different formats resonate differently with people."
"Pilots give you flexibility to mess up and figure out answers as you go, instead of needing all answers upfront."
"A backlog helps pace and define the design ops practice, managing what’s in scope and what’s aspirational."
"Templates don’t have to be masterpieces; even simple reusable checklists and diagrams can save time and effort."
"As a design ops manager, I try to alleviate decision fatigue for design managers so they can focus on the decisions that need their input."
"I’ve found that being approachable and providing space for Q&A helps build trust and confidence in the design ops practice."
"Design ops is a lot of change management, and asking people to change again requires appreciation and celebrating wins."
"My prior experience as a tour manager helped me operationalize and mobilize teams, anticipating risks and preparing for everything."
Or choose a question:
More Videos
"Artifacts capture our decisions and give us a place to point back when misalignment happens."
Scher Foord Corey Greenltch Sarah RoweTurn the Ship Around: How to Apply Design Thinking Across Your Organization
June 10, 2021
"Feedback is a gift; it’s always about the work and never about the person."
Erika Kincaid Brenna Heaps Jessica TsukimuraConnecting the Dots: How to Foster Collaboration and Build a Strong Design Review Culture
June 8, 2022
"I promise you they did not get up one morning and think, ah, yes, what my team needs is design ops."
Amy Gawronski ZuccaroAdvice for DesignOps Employee #1
September 29, 2021
"It's almost impossible to do a survey without using some kind of tool nowadays."
Aleksandra Korczynska Caroline Jarrett Justyna ParmeeSurvey Tools
March 12, 2026
"Mountain climbing feels like an appropriate metaphor to describe our practice because it takes agility, goal setting, and peripheral vision."
John CalhounHave we Reached Our Peak? Spotting the Next Mountain For DesignOps to Climb
October 1, 2021
"Our brains are wired for efficiency and use heuristics, so they prefer daydreaming over hard conversations."
Joshua GravesWe Need To Talk: Navigating Conversations with Your Boss (Part 1 of 3)
April 14, 2025
"In government, the org chart really matters – it influences who talks to whom and who gets to interface."
Michael LandEstablishing Design Operations in Government
February 18, 2021
"Averages are an enemy; segmenting reveals the true nature of customer intent and sentiment."
Jill FruchterInconvenient Insights: The Researcher's Role is to Stay Curious
March 29, 2023
"A feature that only works some of the time is a feature that fails publicly in a walk-up installation."
Kritika SonyMoving AI offscreen: Exploring failures, constraints, and recovery in physical game design
June 10, 2026