Rosenverse

Log in or create a free Rosenverse account to watch this video.

Log in Create free account

100s of community videos are available to free members. Conference talks are generally available to Gold members.

Shadow Design–Where Else is Design Happening in Your Organization?
Thursday, April 20, 2023 • Enterprise Community
Share the love for this talk
Shadow Design–Where Else is Design Happening in Your Organization?
Speakers: Audrey Crane
Link:

Summary

Companies are spending millions of dollars on shadow design teams (aka non-designers doing design work). This session shares the concept and the tools we’ve used to measure how much shadow design is happening in a client’s organization. Plus, a case study with some surprising results, and how a design leader used it to grow her team after months of banging her head against a wall. An interesting and perhaps more productive way to approach the “ROI of Design” conversation.

Key Insights

  • Shadow design is prevalent in enterprises where non-designers perform significant design tasks due to scarcity of design resources.

  • The ROI argument for investing in design has become tired and often ineffective in convincing executives.

  • Measuring how much design work non-designers do can reveal substantial wasted effort, often equivalent to many full-time design roles.

  • Many people do not know how to effectively engage or collaborate with internal design teams, representing a solvable barrier.

  • Organizational design readiness varies widely, with most B2B companies stuck between ‘design aware’ and ‘design is just accepted without real investment.’

  • Even in teams with dedicated designers, product managers or engineers sometimes do design work when designers are overallocated or shifted elsewhere.

  • Shadow design teams often suffer from the Dunning-Kruger effect, where less skilled individuals overestimate their design abilities.

  • Democratization of design and research raises tensions about control and quality, requiring support systems to maintain standards.

  • Strategic design investments not only improve product quality but also increase engineering velocity by freeing engineers from design tasks.

  • A pragmatic approach to design advocacy is to show how current budgets are spent poorly rather than trying to justify ROI with abstract metrics.

Notable Quotes

"Predicting rain doesn’t count. Building an arc does."

"I’m sick of talking about the ROI of design. It just doesn’t work."

"The alternative to good design isn’t no design, it’s bad design."

"Shadow design is not about blaming people—it’s about recognizing that design work is happening outside the design team."

"The most alarming result is that people didn’t know how to work with the design team or get help from them."

"If your engineers are stretched, why not resource design better to increase overall velocity?"

"Dunning-Kruger effect in shadow design means people who know less are most confident about their design skills."

"Even teams with dedicated designers sometimes have gaps because designers get pulled to other priorities."

"It’s not naive to want metrics, but the ROI conversation is often code for fear and resistance to change."

"If you’re paying for design today but it’s done poorly by non-designers, wouldn’t you want to spend that money more effectively?"

Benjamin Real
Showing the Value of DesignOps by Not Having a DesignOps Team
2020 • DesignOps Summit 2020
Gold
Deanna Mitchell
Designing with culture: Unlocking impactful insights for Product and UX
2025 • Advancing Research 2025
Gold
Joe Meersman
Use AI to Drive Outcomes that Go Beyond the Design Sprint
2024 • DesignOps Summit 2024
Gold
Vicky Teinaki
Short Take #3: UX/Product Lessons from Your Industry Peers
2022 • Design in Product 2022
Gold
Jessica Norris
ADHD: A DesignOps Superpower
2022 • DesignOps Summit 2022
Gold
Reginé Gilbert
Asking the Right Questions: Life, Hope and Moving Forward During the Pandemic
2022 • Design at Scale 2022
Gold
Cornelius Rachieru
Handling Complexity: Framing a Scale of Design
2021 • Design at Scale 2021
Gold
Steve Portigal
War Stories LIVE! Q&A-Discussion
2020 • Advancing Research 2020
Gold
Bria Alexander
Opening Remarks
2021 • Design at Scale 2021
Gold
Tanya Snook
Designing the team experience: Building culture through onboarding
2021 • Enterprise Community
Prayag Narula
Dialing for Research: How to Reach the Unreachable
2022 • Advancing Research 2022
Gold
Nathan Curtis
Design Systems for Us: How Many One-Source(s)-of-Truth Are Enough?
2019 • DesignOps Community
Yunyan Li
UX Best Practices
2021 • Design at Scale 2021
Gold
Dante Guintu
How to Crush the Talent Crunch
2022 • DesignOps Summit 2022
Gold
Kate Towsey
Shaping the future of research ops: Expanding roles and strategies for a more integrated research ecosystem
2025 • Advancing Research 2025
Gold
Nick Cochran
Growing in Enterprise Design through Making Connections
2019 • Enterprise Experience 2019
Gold

More Videos

Randolph Duke II

"I put down my question guide and just talked with Carol."

Randolph Duke II

War Stories LIVE! Randy Duke II

March 30, 2020

Corey Nelson

"Taking time to intentionally create a career strategy helps avoid reactive decisions based on fear."

Corey Nelson Amy Santee

Layoffs

November 15, 2022

Landon Barnes

"When executives start questioning your research details, that’s a good sign they’re engaged and trusting the process."

Landon Barnes

Are My Research Findings Actually Meaningful?

March 10, 2022

Amy Bucher

"Design for Evil by Chris Nodder is a great resource to understand how behavioral design can be misused, sometimes very subtly."

Amy Bucher

Harnessing behavioral science to uncover deeper truths

March 12, 2025

David Sternberg

"Momentum in users is like energy in fluid—strong motivation drives fast, decisive movement."

David Sternberg

Uncovering the hidden forces shaping user behavior

July 17, 2025

Deanna Smith

"Assessing feedback urgency means understanding if the issue blocks critical work or if there are workarounds."

Deanna Smith

Leading Change with Confidence: Strategies for Optimizing Your Process

September 23, 2024

Jennifer Strickland

"Provocative prototypes provoke conversation and surface unspoken values."

Jennifer Strickland

Adopting a "Design By" Method

December 9, 2021

Rachel Posman

"Trying to do all things well can mean doing all things kind of not so great—specialization became necessary."

Rachel Posman John Calhoun

A Closer Look at Team Ops and Product Ops (Two Sides of the DesignOps Coin)

November 19, 2020

Gina Mendolia

"Creating and holding space is like putting bumpers up in bowling so people know they won’t fail if they engage."

Gina Mendolia

Therapists, Coaches, and Grandmas: Techniques for Service Design in Complex Systems

December 3, 2024